Membership Policy and Code of Conduct

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Camp S.W.A.G. (CSWAG) Membership Program Policies

 

Age Verification

Camp S.W.A.G. strives to provide age-appropriate curriculum and programming for all recreation services delivered. To meet this goal, the age of the participant as of the cut-off date for the program is required at the time of registration to appropriately place the participant in our programs. Camp S.W.A.G. reserves the right to request that the parent/guardian provide a legal document (i.e. birth certificate) verifying the age of the participant in the selected Camp S.W.A.G. program. If legal documentation is requested and not provided within 24 hours, Camp S.W.A.G reserves the right to dismiss the participant/camper from the Camp S.W.A.G. program. No refund will be given if the participant is dismissed from the program.

Babysitting

Any babysitting arrangements with present or former staff of Camp S.W.A.G. are separate and independent from any Camp S.W.A.G. program. These arrangements must be based on the independent responsibility and judgment of the parent or guardian. Camp S.W.A.G. is not responsible for any claims or liability in connection with such babysitting activities.

Behavior Management

We utilize and encourage the practice of praise and positive reinforcement as effective methods of behavior management. We believe that when participants/campers receive positive and understanding interactions, they can develop good self-concept, problem-solving abilities, and self-discipline. The Camp S.W.A.G. Membership Programs supports and practices the following procedures for behavior problems:

  1. Initially, CSWAG Members will be given a quiet reprimand/ verbal warning.
  2. If behavior persists after verbal warning, a Behavior Action Plan will be implemented to identify specific behaviors and work with the CSWAG Member and parent/guardian to develop appropriate behavior management solutions.
  3. If behavior problems continue after implementation of the Behavior Action Plan, a first Incident Report will be presented to the parent/guardian.
  4. Additional behavior problems will constitute a second Incident Report presented to the parent/guardian and a possible suspension of two full membership sessions from all Camp S.W.A.G. Membership Programs may occur. (No refunds will be given for the days suspended.)
  5. If a behavior problem persists, a third Incident Report will be presented and the CSWAG Member may be asked to leave all Camp S.W.A.G. Membership Program. A suspension of two full days will be issued to the CSWAG Member while the Incident Reports are being reviewed by the CSWAG Membership Programs Directors.
  6. For severe offenses, such as but not limited to fighting/hitting, theft, vandalism, bullying, possession of weapons or drugs, severe verbal threats, sexual misconduct, or any other safety related behavior, the CSWAG Member may be suspended or dismissed from all Camp S.W.A.G. Membership Programs immediately.  Any of the above mentioned behaviors may result in immediate suspension or expulsion from all Camp S.W.A.G. Membership Programs. (No refunds will be issued.)
  7. CSWAG Members will not be disciplined for behavior that occurred outside of the all CSWAG Membership Program hours, even at parental requests.
  8. Participation in Camp S.W.A.G. Membership Programs during Camp S.W.A.G. Membership Programs hours is required.

No Bullying or Cyberbullying

Camp S.W.A.G. has a no tolerance policy for bullying and/or cyberbullying and we comply with all State and Local laws regarding bullying and cyberbullying. Bullying and/or cyberbully will not be tolerated and all CSWAG Members that engage in any bullying or cyberbullying acts will be removed from the all Camp S.W.A.G. Membership Programs immediately. No refunds will be issued.

Confidentiality

Camp S.W.A.G. staff will not discuss confidential matters or personal information with anyone outside of the Camp S.W.A.G. appropriate staff or with unauthorized individuals written permission. All CSWAG Members are encouraged to respect the confidentiality of other CSWAG Members by not disclosing personal information with social media such as Facebook, Twitter, Instagram, etc. Camp S.W.A.G. staff are not permitted to share personal information about or images of any participants or staff through social media such as Facebook, Twitter, Instagram, Snapchat, etc or discuss any personal information about participants outside of the workplace.

Field Trips

Camp S.W.A.G. will transport CSWAG Members offsite in vehicles provided by or contracted by a licensed bus drives and/or Camp S.W.A.G. staff only. If a CSWAG Member arrives after the scheduled departure for a field trip, it is the responsibility of the parent/guardian to either:

  • Transport the CSWAG Members to the field trip location and sign in the CSWAG Member with a Camp S.W.A.G. staff member at the field trip site.

Buses will leave the program location at the advertised scheduled time and will not be delayed to wait for CSWAG Members to arrive at the program site. CSWAG Members cannot be left at membership locations without Camp S.W.A.G. staff present. Refunds will not be awarded if the CSWAG Member misses a field trip. Camp S.W.A.G. does not accept responsibility for CSWAG Members until they are signed in with program staff. If a parent/guardian needs to pick up a CSWAG Member while on a field trip, it is the responsibility of the parent/guardian to pick up the CSWAG Member at the field trip location. Confirmation of the early release is required prior to the CSWAG Member being released.

Members are required to wear either CSWAG Member t-shirts or hoodies on all field trips.

Out of Country Field Trips

There is an additional cost for all out of country field trips, which range from $2500-$5000 depending upon the field trip and length of time. There will be NO field trips to countries that are on the U.S. Passports & International Travel Alerts and Warnings List. Parents and members are encouraged to register in the Smart Traveler Enrollment Program (STEP).

Passports are required. However, if your child does not have a passport, we will offer informational assistance in acquiring a passport. Passport fees range from approximately $100 – $175. Please visit Your U.S. Passport for more information or contact U.S. Passports & International Travel at 1-877-487-2778.

All field trips are determined by a vote of all leadership members at the second or third membership meeting. At the first leadership meeting all members are asked to think about where they wish to go and a vote is taken at the second or third meeting.

Fundraising  will be orchestrated and carried out by leadership members to assist in the cost of all field trips.

Parents are encourage to participate as chaperones, if interested. Additional vaccinations may be required for some trips.

Food

Any food brought into any Camp S.W.A.G. program to be served to program the CSWAG Members must be store-bought with labeled ingredient information. Due to allergy concerns, homemade food items will not be accepted into Camp S.W.A.G. programs.

Illness/Injury

Any CSWAG Member should remain home from all CSWAG Membership Program sessions if they have had any of the following in the past twenty-four (24) hours:

  • Contagious conditions (i.e. fever 100 degrees or higher without fever-reducing medication, diarrhea, vomiting, sore throat, undiagnosed rash, chicken pox, pink eye, ringworm, head lice, or any other potentially contagious condition .)
  • Physical injury that does not allow the CSWAG Member to safely participate in the CSWAG Membership Programs.

If a the CSWAG Member demonstrates any of the above while participating in any Camp S.W.A.G. programs, the parent/guardian will have one hour to pick up the CSWAG Member from the program location. If the CSWAG Member becomes sick while at a program location, he/she will be separated from the other CSWAG Members while the parent/guardian is called to come and  pick them up.

After 24 hours, if the CSWAG Member is symptom free or written documentation has been received from a doctor stating the CSWAG Member is not contagious or can safely participate, they may return to the program. If you suspect that your CSWAG Member has a contagious condition that may be spread to others, please notify one of Camp S.W.A.G. Directors as soon as possible.

Please do not bring the CSWAG Member back to the program until a Camp S.W.A.G. director has been contacted.

Lost/Stolen Items

Camp S.W.A.G. is not responsible for any personal items lost or stolen at Camp S.W.A.G. programs. We encourage all members to label all their belongings with their name and/or telephone number. If any lost items are found, please present them Camp S.W.A.G. staff immediately.

Movies

Movies may be shown to CSWAG Members in Camp S.W.A.G. Programs. Before movies are shown, the titles will be communicated to parent/guardians. All movies shown are rated G, PG or PG-13.

Non-Discrimination

Camp S.W.A.G. does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation or disability in employment opportunities or the provision of services, programs or activities. A CSWAG Member alleging discrimination on the basis of any of the aforementioned areas should contact Camp S.W.A.G. staff immediately.

CSWAG Member Sign Out

CSWAG Members must sign out after each Camp S.W.A.G. session. If the CSWAG Member is not allowed to sign him/herself out via the parent/guardian instructions. The parent/guardian must sign the CSWAG Member out each day. Legal guardians and other individuals listed on the Participant Registration Form as an authorized pick-up person must sign out the CSWAG Member every day. A photo ID may be requested by Camp S.W.A.G. staff and volunteers at any time to verify a person’s identity even if the person is a parent/legal guardian. Any person listed as a parent/guardian on the registration form may add or remove additional person(s) to the authorized pick up list. Parents/guardians should inform anyone picking up a CSWAG Member they will be required to show a photo identification card. CSWAG Members will not be released without proper photo identification.

Photography/Video Waiver

Camp S.W.A.G may capture pictures or video clips of CSWAG Members while involved in its programs. Should that occur, these items will be used by Camp S.W.A.G. for marketing and promotion, staff/volunteer training, and program activities. CSWAG Members names will not be published when photo or video clips are used. Camp S.W.A.G. program areas are permitted to have social media sites. These sites are controlled by Camp S.W.A.G staff.

Late Pick

If you are running late, please extend the courtesy of a phone call to us. Please allow yourself enough time, and plan accordingly for the traffic.

If you fail to pick your youth up by the end of any CSWAG Membership Program session on non-trip days and 10 minutes after we arrive in the designated location you will be charged a $50 late fee. On trip days you will be contacted via telephone by your child approximately one hour prior to our arrival to the designated location. Continual late pickups may lead to dismissal from all CSWAG Membership Programs. No refunds will be issued.

Cancellation Policy

If a cancellation is necessary, payments, less a $500 non-refundable one-time processing and administrative fee, are refundable if written notice is received 20 days prior to the first CSWAG Membership Program session. No refund will be given for cancellations after the first CSWAG Membership Program session has occurred. However, your CSWAG Member can be issued a credit, minus the $500 non-refundable one-time processing and administrative fee. That credit is only available for one year, and can be transferred to a sibling, but not to another family or CSWAG Member. There are no refunds for late arrival, early departure or disciplinary dismissal from all CSWAG Membership Programs.

Membership Denied

All Camp S.W.A.G. Membership Programs makes every effort to ensure that no youth is denied, but we reserve the right to refuse membership. If your child is denied membership to any of CSWAG Membership Programs, you will be issued a full refund immediately less the $500 non-refundable one-time processing and administrative fee. You may request a meeting with the Camp S.W.A.G. Directors by emailing us at Camp S.W.A.G. Directors to discuss the reasons for denial.

Release and Indemnity Agreement

I understand that participating in any of the Camp S.W.A.G. Youth Membership ProgramS may involve risk of injury when certain field trips occur (i.e. Zipline, camping, etc.). These risks include inclement weather, accidents while traveling, equipment problems or failures, contact with and actions of other CSWAG Members, slips/ trips/falls, and musculoskeletal injuries, among others. I choose for myself or for my CSWAG Member to participate in the selected programs despite the risks. By signing any of the Camp S.W.A.G. Membership Program Applications, I acknowledge all risks of injury, illness, and/or death and affirm that I have assumed all responsibility of injury, illness, and/or death in any way connected with participation in the program. I also agree for myself and for any CSWAG Members to follow all rules and procedures of the program and to follow the reasonable instructions of Camp S.W.A.G. staff and/or volunteers of the program. In return for the opportunity to participate in the Camp S.W.A.G. programs, I agree for myself and for my heirs, assigns, executors, and administrators to release, waive, and discharge any legal rights I may have to seek payment or relief of any kind from Camp S.W.A.G. staff and/or volunteers or its agents for injury, illness, and/or death resulting from this program. If I am registering a CSWAG Member for a program, I agree that I am a parent or, legal guardian, or am otherwise responsible for the CSWAG Member whose application I am submitting and that I release, waive, and discharge any legal rights that I may assert on behalf of the CSWAG Member to participation in any of the Camp S.W.A.G. Programs. I also agree not to sue Camp S.W.A.G., its employees, its volunteers, or its agents and agree to indemnify Camp S.W.A.G. for all claims, damages, losses, or expenses, including attorney’s fees, if a suit is filed concerning an injury, illness, or death to me or to my CSWAG Member resulting from participation in the Camp S.W.A.G.  Programs.

Payment Plan

Payment Plans are divided into 6 equal payments, for Leadership Programs only. The first payment will include the $500 non-refundable one-time processing and administrative fee.

  • All payments are due 30 days after the previous payment
  • There is no refund on past payments if a member decides to cancel Membership
  • If a payment is returned for non-payment, full payment is due immediately in order for your child to continue membership in the Camp S.W.A.G. Programs
  • If payment in not received, your child will not be allowed to participate in any Camp S.W.A.G. activities
  • Full Membership is not complete until all payments are rendered

Refund Policy

  • All refund requests must be received in writing 20 days prior to the first day of your child’s scheduled CSWAG Membership Program session. Requests can also be emailed to membership@cswag.org.
  • 100% refund/credit/transfer if Camp S.W.A.G. cancels programs.
  • No refund/credit/transfer will be issued after your child’s first scheduled CSWAG Membership Program session, inclusive of the Camp S.W.A.G. Basic Membership Privileges.
  • Non-attendance/Non-participation in a program or activity does not entitle a CSWAG Member to a refund.
  • Refunds for medical reasons requested prior to the start date of a program/rental/team placement will be granted at 100% and are subject to verification.
  • Outdoor facility usage canceled due to inclement weather may be rescheduled pending space availability.

CSWAG Membership Program 

Code of Conduct

Camp S.W.A.G. has established a Code of Conduct and expects all CSWAG Members to treat each other with dignity and respect. Specific behaviors that are prohibited include:

  • NO WEAPONS
  • NO DRUGS
  • NO ALCOHOL
  • NO TOBACCO
  • NO FIGHTING
  • NO BULLYING
  • NO CYBERBULLYING
  • NO PROFANITY
  • NO SAGGING
  • NO LOITERING INSIDE OR OUTSIDE OF ANY BUILDING CAMP S.W.A.G. UTILIZES

No Bullying or Cyberbullying

All Camp S.W.A.G. Membership Programs have a no tolerance policy for bullying and/or cyberbullying and we comply with all State and Local laws regarding bullying and cyberbullying. Bullying and/or cyberbully will not be tolerated and all CSWAG Members that engage in any bullying or cyberbullying acts will be removed from the program immediately. No refunds will be issued.

Weapons and Other Dangerous Instruments

In order to ensure the health and safety of all CSWAG Members and staff, Camp S.W.A.G. strictly prohibits guns, other weapons, and alcohol on any property that Camp S.W.A.G. utilizes. Anyone who brings, possesses, or encourages someone else to bring a weapon to any Camp S.W.A.G. sponsored events, functions, etc. will be reported to law enforcement authorities. Weapons including but not necessarily limited to guns, pistols,: knives of any kind regardless of size; pepper spray; electric shock devices; are prohibited.

Use of Tobacco Products

CSWAG Members may not possess, display or use any tobacco product at any time on the premises or while participating in Camp S.W.A.G. sponsored events.

Prohibition of Gangs and Gang Activities

No CSWAG Member shall commit any act which furthers gangs or gang-related activities. Conduct prohibited includes:

  • Wearing, possessing or displaying or distributing any clothing, jewelry, symbols or other items which may be evidence of membership in any gang;
  • Communicating verbally, or non-verbally to convey membership in a gang
  • Defacing or tagging any facility that Camp S.W.A.G. utilizes or personal property with gang-related symbols or slogans;
  • Soliciting others for gang membership

Computer Misuse

Camp S.W.A.G. staff expects that CSWAG Members will use computers abiding by the generally accepted rules of network etiquette. They may not send or display offensive or vulgar messages or pictures; use obscene language; damage computers or software or use the computer network for commercial purposes.

CSWAG Members are expected to comply with the Code of Conduct standards established by the Camp S.W.A.G staff. Anyone who disrupts Camp S.W.A.G. operations, damages Camp S.W.A.G property or the property that Camp S.W.A.G. uses for the purposes of Camp S.W.A.G.’S programs, events, functions, etc. or poses a risk to other participants, staff, or the facilities which Camp S.W.A.G. utilizes may be asked to leave the property. The Camp S.W.A.G. staff has the authority to prohibit such persons from attending future program, events or coming on property. No refund will be issued.

Dress Code

Teens should not wear clothing or other articles of personal appearance which:

  • Clothing that depicts profanity, obscenity or violence
  • Clothing that promotes the use of tobacco, drugs or alcohol
  • Clothing that may create a threat to health or safety of others
  • Clothing that is/are associated with intimidation or violence; or
  • Clothing that may be disruptive

The following specific items are also not permitted:

  • Clothing worn to reveal underwear (no sagging).
  • Bare feet, bedroom slippers
  • Hoods, bandannas
  • Pajamas
  • See-through, mesh garments
  • Shirts and shorts shorter than mid-thigh

If a CSWAG Member’s dress or appearance violates this dress code a Camp S.W.A.G. staff member may require CSWAG Member to change his/her dress or appearance. The Camp S.W.A.G. staff may make reasonable accommodations to the policy based on a teen’s religious beliefs or medical conditions.


Release and Waiver of Liability/Indemnity Agreement/Photo Release

In consideration of gaining membership or being allowed to participate in the activities and programs of Camp S.W.A.G. Program and to use and any facilities that we may rent, equipment, and machinery in addition to the payment of any fee or charge, I do hereby waive, release and forever discharge CAMP S.W.A.G. and its officers, agents, employees, representatives, executors, and all others from any and all responsibilities or liabilities for injuries or damages resulting from my participation in any activities or my use of equipment or machinery in the above mentioned facilities or arising out of my participation in any activities at said facility.  I do also hereby release all those mentioned and any others acting upon their behalf from any responsibility or liability for any injury or damage to myself, including those caused by the negligent act or omission of any those mentioned or others acting on their behalf or in any way arising out of or connected with my participation in any activities of CAMP S.W.A.G. or the use if any equipment at the CAMP S.W.A.G.  I agree to adhere to all policies set by CAMP S.W.A.G. as written in the CAMP S.W.A.G. Policies Handbook.

IN FURTHER CONSIDERATION OF BEING PERMITTED TO ENTER CAMP S.W.A.G. FOR ANY PURPOSE INCLUDING, BUT NOT LIMITED TO OBSERVATION OR USE OF FACILITIES OR EQUIPMENT, OR PARTICIPATE IN ANY OFF-SITE PROGRAM AFFILIATED WITH CAMP S.W.A.G., THE UNDERSIGNED HEREBY AGREE TO THE FOLLOWING:

BY PARTICIPATING IN CAMP S.W.A.G. PROGRAMS, I HEREBY RELEASE, WAIVE, DISCHARGE, AND COVENANT NOT TO SUE CAMP S.W.A.G., its directors, officers, employees, and agents (hereinafter referred to as “Releases”) from all liability to the undersigned, its personal representatives, assigns, heirs and next of kin for any loss or damage, and any claim or demands therefore on account of injury to the person or property of resulting in death of the undersigned, whether caused by the Negligence of Releases or otherwise while the undersigned is in, upon, or about (the premises or any facility or equipment therein or participating in any program affiliated with the CAMP S.W.A.G.)

BY PARTICIPATING IN CAMP S.W.A.G. PROGRAMS, I HEREBY AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS the Releases and each of them from any loss, liability, damage, or cost they may incur due to the presence of the undersigned in, upon, or about CAMP S.W.A.G. premises or in any way observing or using any facilities or equipment of the CAMP S.W.A.G. or participating in any program affiliated with CAMP S.W.A.G. whether caused by the negligence of the Releases or otherwise.

BY PARTICIPATING IN CAMP S.W.A.G. PROGRAMS, I HEREBY ASSUME FULL RESPONSIBILITY FOR AND RISK OF BODILY INJURY, DEATH, OR PROPERTY DAMAGE due to negligence of Releases or otherwise while in, about, or upon the premises of  CAMP S.W.A.G. and/or while using the premises or any facilities or equipment thereon or participating in any program affiliated with CAMP S.W.A.G.

CAMP S.W.A.G. does not condone staff privately providing services for members or program participants. Parents understand that CAMP S.W.A.G. is not responsible for staff who conduct outside employment and hereby release CAMP S.W.A.G. from any liability for acts or omissions of any staff who provide services outside of CAMP S.W.A.G. employment.

By participating in one of the Camp S.W.A.G. programs, you hereby give my permission for CAMP S.W.A.G. to take my photograph or a photograph of my child(ren) and use or publish this likeness for CAMP S.W.A.G. purposes, and I release CAMP S.W.A.G. from any claims for such use.

BY PARTICIPATING IN ONE OF THE CAMP S.W.A.G. PROGRAMS, you further expressly agree that the foregoing RELEASE AND WAIVER OF LIABILITY, INDEMNITY AGREEMENT, AND PHOTO RELEASE is intended to be as broad and inclusive as is permitted by law of the State of North Carolina and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.  BY PARTICIPATING IN ONE OF THE CAMP S.W.A.G. PROGRAMS, YOU HAVE READ AND VOLUNTARILY AGREE TO THE RELEASE AND WAIVER OF LIABILITY, INDEMNITY AGREEMENT AND PHOTO RELEASE, and further agrees that no oral representations, statements or inducement apart from the foregoing written agreement have been made.

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