Camp S.W.A.G. Policies

Posted on by

Camp S.W.A.G. Policies

Age Verification

Camp S.W.A.G. strives to provide age-appropriate curriculum and programming for all recreation services delivered. To meet this goal, the age of the participant as of the cut-off date for the program is required at the time of registration to appropriately place the participant in our programs. Camp S.W.A.G. reserves the right to request that the parent/guardian provide a legal document (i.e. birth certificate) verifying the age of the participant in the selected Camp S.W.A.G. program. If legal documentation is requested and not provided within 24 hours, Camp S.W.A.G reserves the right to dismiss the participant/camper from the Camp S.W.A.G. program. No refund will be given if the participant is dismissed from the program.


Any babysitting arrangements with present or former staff of Camp S.W.A.G. are separate and independent from any Camp S.W.A.G. program. These arrangements must be based on the independent responsibility and judgment of the parent or guardian. Camp S.W.A.G. is not responsible for any claims or liability in connection with such babysitting activities.

Behavior Management

We utilize and encourage the practice of praise and positive reinforcement as effective methods of behavior management. We believe that when participants/campers receive positive and understanding interactions, they can develop good self-concept, problem-solving abilities, and self-discipline. Camp S.W.A.G. supports and practices the following procedures for behavior problems:

  1. Initially, participants will be given a quiet reprimand/verbal warning.
  2. If behavior persists after verbal warning, a Behavior Action Plan will be implemented to identify specific behaviors and work with the participant and parent/guardian to develop appropriate behavior management solutions.
  3. If behavior problems continue after implementation of the Behavior Action Plan, a first Incident Report will be presented to the parent/guardian.
  4. Additional behavior problems will constitute a second Incident Report presented to the parent/guardian and a possible suspension of two full days from the Camp S.W.A.G. program may occur. (No refunds will be given for the days suspended.) The parent/guardian may be requested to pick up the participant/camper within an hour of the initial contact to the parent/guardian. If a parent/guardian does not pick up the participant/camper within an hour, a late fee may be charged.
  5. If a behavior problem persists, a third Incident Report will be presented and the participant/camper may be asked to leave the Camp S.W.A.G. program. A suspension of two full days will be issued to the participant/camper while the Incident Reports are being reviewed.
  6. For severe offenses, such as but not limited to fighting/ hitting, theft, vandalism, bullying, possession of weapons or drugs, severe verbal threats, sexual misconduct, or any other safety related behavior, the participant/camper may be suspended or dismissed from the Camp S.W.A.G. program immediately. Any of the above mentioned behaviors may result in immediate suspension or expulsion from Camp S.W.A.G. program.
  7. Participants/campers will not be disciplined in camp for behavior that occurred outside of camp hours, even at parental requests.
  8. Participation in camp activities during Camp S.W.A.G. program hours is required.


Camp S.W.A.G. staff will not discuss confidential matters or personal information with anyone outside of the Camp S.W.A.G. appropriate staff or with unauthorized individuals. All participants/campers are encouraged to respect the confidentiality of other participants/campers by not disclosing personal information with social media such as Facebook, Twitter, etc. Camp S.W.A.G. staff are not permitted to share personal information about or images of any participants or staff through social media such as Facebook, Twitter, Instagram or Snapchat, or discuss any personal information about participants outside of the workplace.

Dress Code

Participants/campers should wear cool, comfortable clothing and athletic shoes in order to participate in recreational and/or athletic activities each day. If appropriate attire is not worn, therefore preventing participation, the parent/guardian may be asked to bring appropriate clothing or will be required to pick up the participant/camper (Resident participants/campers will be provided with a list of items/clothing to wear. Unacceptable attire: sandals; shirts with spaghetti straps; clothing that displays drugs, alcohol, tobacco, sexual or gang references; two-piece bathing suits; excessively loose pants or shirts (NO SAGGING); revealing clothing; jewelry; crocs™. There may be exceptions, please review the list of items/clothing to bring to camp.

Field Trips

Camp S.W.A.G. will transport participants/campers offsite in vehicles provided by or contracted by a licensed bus drives and/or Camp S.W.A.G. staff only. If a participant/camper  arrives at camp after the scheduled departure for a field trip, it is the responsibility of the parent/guardian to either:

  • Transport the participant/camper to the field trip location and sign in the participant/camper with a Camp S.W.A.G. staff member at the field trip site, or;
  • Transport the participant/camper to the camp site once the camp returns from the field trip location and sign in.

Buses will leave the program location at the advertised scheduled time and will not be delayed to wait for participants/campers to arrive at the program site. Participants/campers cannot be left at a camp location without Camp S.W.A.G. staff present. Refunds will not be awarded if participant/camper misses a field trip. Camp S.W.A.G. does not accept responsibility for program participant/camper until they are signed in with program staff. If a parent/guardian needs to pick up a participant/camper while on a field trip, it is the responsibility of the parent/guardian to pick up the participant/camper at the field trip location. Confirmation of the early release is required prior to participant/camper being released.


Any food brought into any Camp S.W.A.G. program to be served to program participants/campers must be store-bought with labeled ingredient information. Due to allergy concerns, homemade food items will not be accepted into Camp S.W.A.G. programs.


 Any participant/camper should remain home from all summer camps if they have had any of the following in the past twenty-four (24) hours:

  • Contagious conditions (i.e. fever  100 degrees or higher without fever-reducing medication, diarrhea, vomiting, sore throat, undiagnosed rash, chicken pox, pink eye, ringworm, head lice, or any other potentially contagious condition .)
  • Physical injury that does not allow the participant/camper to safely participate in the camp program.

If a participant/camper demonstrates any of the above while at camp, the parent/guardian will have one hour to pick up the participant/camper from the camp location. If the participant/camper becomes sick while at camp, he/she will be separated from the other participants/campers while the parent/guardian is called to come and pick them up.

After 24 hours, if the participant/camper is symptom free or written documentation has been received from a doctor stating the participant/camper is not contagious or can safely participate, they may return to camp. If you suspect that your participant/camper has a contagious condition that may be spread to others, please notify your camp director as soon as possible.

Please do not bring the participant/camper back to camp until the camp director has been contacted.

Lost/Stolen Items

Camp S.W.A.G. is not responsible for any personal items lost or stolen at Camp S.W.A.G. programs.


Movies may be shown to participants/campers in Camp S.W.A.G. Programs. Before movies are shown, the titles will be communicated to parents/guardians. All movies shown are rated G, PG or PG-13.


Camp S.W.A.G. does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation or disability in employment opportunities or the provision of services, programs or activities. A participant alleging discrimination on the basis of any of the aforementioned areas should contact Camp S.W.A.G. officials immediately.

Participant/Camper Sign Out

You must sign your participant/camper out at the end of each camp session. Legal guardians and other individuals listed on the Participant Registration Form as an authorized pick-up person must sign out the participant/camper every day. A photo ID may be requested by Camp S.W.A.G. staff and volunteers at any time to verify a person’s identity even if the person is a parent/legal guardian. Any person listed as a parent/guardian on the registration form may add or remove additional person(s) to the authorized pick up list. Parents/guardians should inform anyone picking up a participant they will be required to show a photo identification card. Participants will not be released without proper photo identification.

Personal Care

Camp S.W.A.G. does not provide personal care for program participants/campers. Camp S.W.A.G. staff does not assist in the toileting of any camp participants/campers or help with dressing participants/campers. Camp S.W.A.G. requires that all program participants/campers are potty trained in order to participate. Program participants/campers must be able to change their own clothing if soiled. Camp S.W.A.G. staff are not expected to change program participant’s/camper’s clothing. If a toileting accident does occur, a change of clothes must be brought to the program site or the participant/camper must be picked up from the program site within one hour of the incident. If toileting accidents are routine, participants may be dismissed from the program.

Photography/Video Waiver

Camp S.W.A.G may capture pictures or video clips of program participants/campers while involved in its programs . Should that occur, these items will be used by Camp S.W.A.G. for marketing and promotion, staff/volunteer training, and program activities . Participants’/campers names will not be published when photo or video clips are used. Camp S.W.A.G. program areas are permitted to have social media sites. These sites are controlled by Camp S.W.A.G staff.

Sunscreen and Insect Repellent

If needed, please apply these products to participants/campers before they come to the program each day. Please supply any sunscreen and/or insect repellent that the participant may need during any program. Staff will provide frequent opportunities for participants/campers to reapply over the course of the day. Staff or siblings may assist participants/campers in applying sunscreen only to exposed skin that the participant cannot reach on their own. Spray or mist sunscreen and/or insect repellent are recommended. These products are not to be shared with other campers.

Late Pick for Day Camp

Families who do not register for the extended day, but who pick up their children after 5:30pm, will be assessed a $50 late pickup charge that must be paid prior to the camper’s next day of camp. This is also applicable for extended day families who do not pick up by 6:30pm. If you are running late, please extend the courtesy of a phone call to us. Please allow yourself enough time, and plan accordingly for the traffic.

If you fail to pick your youth up by 6:30 pm on non-trip days and 10 minutes after we arrive in the Raleigh-Durham area you will be charged a $50 late fee. On trip days you will be contact via telephone approximately one hour prior to our arrival to the Raleigh-Durham area. Continual late pickups may lead to dismissal from the program.

Late Pick for Resident Camp

Participants/campers that attend resident camp, must adhere to the designated schedule for pick up. If you fail to pick up your youth by designated scheduled pick up time, you will be charged a $50 late fee. You will be provided a complete schedule prior to resident camp start date.

Wait Lists Notification

If your participant/camper clears the waitlist, you will be notified by telephone or email. You will have 24 hours to accept and remit payment for the requested program. Your acceptance must be confirmed in writing, and if notification is not received within 24 hours, you will forfeit your participant’s/camper’s placement.

Camp Roommates

Camp S.W.A.G. strives to meet every camper’s requests. However we reserve the right to refuse requests. Campers must be within one year of each other’s age to be placed in the same cabin, if mutually requested. To ensure that campers will also have the opportunity to meet new friends, we allow only one “Cabin Roommate Request” per camper. To help ensure that all campers receive the best experience in the cabin group, we do our best to limit large groups of campers who already know each other from being placed together. Therefore, both campers must have the other camper listed as their “Cabin Roommate Request” on their registration form to ensure the pairing is made. Please also make sure the campers are coming the same week. Although we try to honor all mutually requests, we reserve the right to refuse cabin roommate requests. We realize how valuable friendship is and we will make every effort to honor your request.

We cannot honor requests in cases where more than two campers have linked their names together. In cases where several campers have linked their names together each choosing a different cabin roommate, we will place campers as it feels is in the best interest of all concerned.

You can help us out by coordinating your cabin roommate request with the other family. If you have a special situation which you feel should be considered differently, please call at least one month in advance of camp. Please remember that even if two persons are not in the same cabin, there are many opportunities to spend time together in camp. If you are requesting that your child not be placed with a certain child it is your responsibility to inform the other family prior to arrival at camp.

Cancellation Policy

If a cancellation is necessary, payments, less a $90 administrative fee, are refundable if written notice is received sixty (60) days prior to the first day of Camp, no refund will be given for cancellations after this time. No refunds will be issued less than sixty (60) days of prior to the first day of Camp. Any cancellation made after sixty (60) days prior to the first day of Camp will be provided a tuition credit, minus the $90 administrative fee, towards the following summer tuition for your camper. That credit is only available for one year, and can be transferred to a sibling, but not to another family or camper. There are no refunds for late arrival, early departure or disciplinary dismissal from camp.

If for some reason camp has to be canceled or is full and your child is unable to attend, you will be provided a full refund minus the $90 administrative fee. Confirmation of the receipt of cancellation notice will be sent to you by return mail or email. If you do not receive a confirmation of cancellation, camp has not received your cancellation notice and no refund will be given. Please email us at to cancel or via US Mail to the following address:

Camp S.W.A.G.
Camp Cancellation
P. O. Box 3392
Cary, NC 27513

If you have questions, please give us a call at (919) 443-5866 or email Camp.

Release and Indemnity Agreement

I understand that participating in the Camp S.W.A.G. recreational program selected involves risk of injury. These risks include inclement weather, accidents while traveling, equipment problems or failures, contact with and actions of other participants, slips/ trips/falls, and musculoskeletal injuries, among others. I choose for myself or for my participant/camper to participate in the selected programs despite the risks. By signing the Participant Information Form, I acknowledge all risks of injury, illness, and/or death and affirm that I have assumed all responsibility of injury, illness, and/or death in any way connected with participation in the program. I also agree for myself and for any participant/camper to follow all rules and procedures of the program and to follow the reasonable instructions of Camp S.W.A.G. staff and/or volunteers of the program. In return for the opportunity to participate in this program, I agree for myself and for my heirs, assigns, executors, and administrators to release, waive, and discharge any legal rights I may have to seek payment or relief of any kind from Camp S.W.A.G. staff and/or volunteers or its agents for injury, illness, and/or death resulting from this program. If I am registering a participant/camper for a program, I agree that I am a parent or, legal guardian, or am otherwise responsible for the participant whose application I am submitting and that I release, waive, and discharge any legal rights that I may assert on behalf of the participant’s/camper’s participation in the Camp S.W.A.G. program. I also agree not to sue Camp S.W.A.G., its employees, its volunteers, or its agents and agree to indemnify Camp S.W.A.G. for all claims, damages, losses, or expenses, including attorney’s fees, if a suit is filed concerning an injury, illness, or death to me or to my participant/camper resulting from participation in the Camp S.W.A.G. program.

Refund Policy

  • All refund requests must be received in writing sixty (60) days prior to the first day of Camp. Requests can also be emailed to Camp Registration or mailed to Camp S.W.A.G., P. O. Box 3392, Cary, NC 27519.
  • 100% refund/credit/transfer if Camp S.W.A.G. cancels program.
  • Refund/credit/transfer received less than sixty (60) days from the first day of Camp will not be granted.
  • A credit my be used by another family member on the same registration account.
  • Non-attendance/Non-participation in a program or activity does not entitle a patron to a refund.
  • Refunds for medical reasons requested prior to the start date of a program/rental/team placement will be granted at 100% and are subject to verification.
  • Outdoor facility usage canceled due to inclement weather may be rescheduled pending space availability.

Pre-Registration & Registration Policies for 2016 Camp

Limited Enrollment

Camp S.W.A.G. has limited enrollment. Priority if given to those that pre-register and pay the $90 non-refundable deposit for Camp. We suggest that you register as soon as possible, as our sessions tend to fill quickly. Please call the camp office if we can help you in your decision process.

Waiting List Policy

If we receive your child’s application after the session is full, we will contact you to let you know your child has been put on a waiting list for that session. There are usually a few cancellations each year, so we do expect to enroll some campers from our waiting list each summer.

Enrollment Savings:

1. The sibling credit is $50 given to the second, third and fourth child that registers from the same family.
2. An alumni credit of $50 is given to the child of a former camper or staff member.
3. Only one credit (alumni or sibling) will be given per child.

Cancellation Policy for Summer 2016

If a cancellation is necessary, payments, less a $90 deposit fee, are refundable if written notice is received sixty (60) days prior to the first day of Camp. No refund will be given for cancellations after sixty (60) days from the first day of Camp. Any cancellation made after sixty (60) days prior to the first day of Camp, Camp S.W.A.G. will provide a tuition credit, minus the $90 deposit, towards the following summer tuition for your camper. That credit is only available for one year, and can be transferred to a sibling, but not to another family or camper. There are no refunds for late arrival, early departure or disciplinary dismissal from camp.

If you have questions, please give us a call at (919) 443-5866 or email Camp.

Digiprove sealCopyright secured by Digiprove © 2015

Share This: